Douglas County Finance Policy

“All bidders must have a vendor account and be registered in the county’s purchasing software for bid opportunities.”

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“Qualified Vendor: any vendor who has not been debarred or suspended from County consideration by the Board of County Commissioners within the past three (3) years.”

“suspension or debarment, the County shall reject any bid, proposal or other offer by the vendor and shall return any submission to the suspended/debarred vendor. This section applies to both”

“If the original decision to suspend or debar is determined to be proper and justified, the vendor shall be suspended or debarred as planned.”

“Inclusion on any Federal debarred vendor list.”

“A vendor may be debarred for a period not to exceed 5 years if after investigation it is found to be engaged in any of the activities listed in Section 5.2B.”

“9.1 GENERAL STANDARDS OF ETHICAL CONDUCT ........................................................................................ 31 9.2 EMPLOYEE CONFLICT OF INTEREST ........................................................................................................ 31”

“Evaluation Committee: a group of qualified individuals, with no conflict of interest, to review and assess bids.”

“All evaluation committee members will be required to read and sign off on evaluation instructions and guidelines. 9.2 EMPLOYEE CONFLICT OF INTEREST A.”

“The purpose is to develop a pool of pre-qualified bidders.”

“Referred to as vendor pre-qualification process, asks potential consultants or vendors to detail their background and experience providing a specific good or service.”

“Request for Sealed Proposals: a formal submission from a bidder submitted in response to a Request for Proposal (RFP).”

“Request for Sealed Bids: a formal submission from a bidder submitted in response to a Request for Proposal (RFP).”

“The notice shall specify with reasonable minuteness the character of the improvement contemplated, the time and place at which the contract will be awarded, and invite sealed bids Revised 1/19/23 - 13 -”

“expense to build or repair a bridge exceeds $250,000 (K.S.A. 68-1106); 3. Award of contract to lowest responsible bidder after public bidding by sealed bid, however”

Source page 17

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“The published notice shall specify with reasonable minuteness the character of the improvement contemplated, where it is located, the kind of material to be used, the hour, date, and place at which the contract will be awarded, when the work is to be completed, and invite sealed proposals for the sa”

“Each bid shall be submitted with bid security in the amount of not less than 5% of the bid proposal.”

“The bids/proposals must be written, or submitted electronically.”

Source page 19

Page markings may include other requirements. The quotation above identifies this requirement.

“A bid or proposal must be submitted electronically through the county’s purchasing software by the bidder and must be signed electronically by a duly authorized representative of the bidder’s organization.”

Source page 19

Page markings may include other requirements. The quotation above identifies this requirement.

“No sealed bids shall be opened until protests made pursuant to this Section have been finally decided. 2. Recommendation for bid/RFP award.”

“public of the property to be sold; describing the property to be sold; and the method of sale, including but not limited to fixed price, negotiated bid, sealed bid, public auction or auction or any”

“Sales or trade-ins may be made through the most efficient and economical method to maximize returns, and may include, but not be limited to, on-line offerings, fixed price sales, negotiated bids, sealed bids, silent auctions, regular auctions, or any other method of sale allowing public participatio”

“C. Sealed Bids:”

“If a bidder is permitted to withdraw its bid prior to an award (but after opening of bids/proposals), no action shall be held against the bidder or the bid security. 4.2 PERFORMANCE BONDS A performance bond shall be required when the Board of County Commissioners, County Administrator, or Assistant ”

Source page 22

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“DOUGAS COUNTY FINANCE POLICY Back to Top 5.2 SUSPENSION OR DEBARMENT OF VENDORS Douglas County may suspend or debar a vendor or potential vendor from participation in County purchasing opportunities and practices upon a showing of just cause, and during the period of suspension or debarment, the Cou”